Welcome to Stockholm,August 25-28, 2004! 
 
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  - Wednesday 25/8
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- Saturday 28/8
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  Information/Questions regarding ESOF2004:

Tel:
or

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  Information regarding the upcoming ESOF2006:

 


Guidelines for Registration & Hotel Reservation

Registration Guidelines

Start your registration for ESOF 2004 by reading the below guidelines for registration, payment and hotel reservation.

The On-Line Registration is now closed! You are welcome to register on-site, at Folkets Hus:
Wednesday 25 August: 09.00 - 20.00 hrs
Thursday 26 August: 07.45 - 19.00 hrs
Friday 27 August: 07.45 - 18.00 hrs
Saturday 28 August: 07.45 - 14.00 hrs

Fully accredited members of the press are invited to attend the Forum free of charge! To get free entrance to ESOF2004, you have to bring your official media accreditation!

Registration Fees, Scientific Programme (Euro €)

Including 25% VAT
Registration fees paid by non-taxable entities (institutions/organisations etc) and private persons within the European Union.
All registration fees paid by participants or companies within Sweden.
All registration fees for accompanying persons.

Excluding VAT (fees in brackets)

All registration fees paid from countries outside the European Union.
Registration fees paid by companies and other taxable entities within the European Union. Please note that according to Swedish law, your company VAT No. must be stated on your registration form.

Full fee:
(4 days programme)

Members
of EuroScience
EUR €

Non-Members
of EuroScience
EUR €
Regular entrance fee 225 (180) 287 (230)
Post-doctors 1) 162 (130) 225 (180)
Students 37 (30) 75 (60)
School teachers 2) 162 (130) 225 (180)
Emeriti 3) 162 (130) 225 (180)
Speakers 125 (100) 187 (150)
Press 4) 0 0
Day card    
Regular entrance fee 100 (80) 162 (130)
Post-doctors 1) 100 (80) 162 (130)
Students 25 (20) 25 (20)
School teachers 2) 100 (80) 162 (130)
Emeriti 3) 100 (80) 162 (130)
Speakers (performance day) 0 0
Press 4) 0 0

1) Post-doctors = a person who recently got his/her Doctor degree
2) School Teachers = teachers for children 6-18 years old
3 ) Emeriti= Professor, retired of age, but still active within the field of science
4 ) See conditions under "General information"

How to become a Euroscience member and save money!
Euroscience as initiator of ESOF2004 is offering its members to register for ESOF 2004 at a fee reduced by 50 € (when paying the regular entrance fee)! As the annual contribution to Euroscience is 40€, you save 10€ by being or becoming member of Euroscience.

You can easily submit your inscription to Euroscience by using the on-line registration at the Euroscience web or by sending the form in print version to the Euroscience office (fax : + 33 3 ). After you have become a Euroscience member you are welcome to register on-line for ESOF2004 at reduced fees! Please note that you still have to register on-line for ESOF2004 also if you want to coBeing a Euroscience member does not only permit you to inscribe you at a reduced fee for ESOF2004, it actually entitles you to participate in the shaping of the scientific Europe and to receive the quarterly Euroscience News that keeps you in touch with important science initiative across Europe. Euroscience is a pan-European Association present in 40 European Countries. It is a European grass-roots organisation that represents scientists of all disciplines (including social sciences and the humanities), in the public sector, universities, research institutes, as well as industry and business. Join Euroscience and participate in the formation of an open-minded and prosperous European research area!

Euroscience is now also offering Grants for Young Scientists! Read more about this at our Q & A page!

What is included in the fee?

The registration fee for delegates includes:

  • admission to the Forum and to the exhibition
  • programme book

Swedish tax legislation requires participants to pay their registration fee either including or excluding Swedish VAT. Therefore, please identify your category below and choose the appropriate alternative on the registration form. Please note that Sweden is not a member of the European Monetary Union.

Fees - Social Events, (Euro €)

Event/information Fee
(incl 25 % VAT)
Presidents’ Reception, 19.00 hrs, 25 August

The Presidents Reception is hosted by Torsten och Ragnar Söderbergs Stiftelser at the Congress Hall 25 August
Venue: Stockholm City Conference Centre, Folkets Hus.
15 €
Reception at the Stockholm City Hall, 19.00 hrs, 27 August

The reception is hosted by the City of Stockholm and the County Council at Stockholm City Hall, the venue for the Nobel Prize dinner. In order to obtain a ticket, attendance must be marked on the registration form. Limited number of tickets is available
Venue: Stockholm City Hall
Included
in the
full fee


General information

  • Speakers
    Note! As a speaker you need to start your online registration by selecting category "Speaker" in the drop down menu on page 1.
  • Committee Members and Special Invited
    Committee Members and other special invited persons are welcome to attend the Forum, including all scientific sessions, free of charge. On-line registration is NOT necessary.
  • Press
    Fully accredited members of the press are invited to attend the Forum free of charge. Applications for participation should include a registration on-line ( Note! As a member of the press you need to start your online registration by selecting category "Press" in the drop down menu on page 1) or by filling in the special registration form for the press and send it by fax to Congrex: ). You also have to fax a copy of your official media accreditation to Congrex at . Members of the press are invited to attend all scientific sessions.
  • Students
    Applications for student fee should include an on-line registration AND a proof of your student status (a photocopy of the university identity card) faxed to Congrex at 8 661 91 25.
  • Confirmation
    In order to receive confirmation of registration on e-mail, please make sure o indicate the e-mail address on the registration form! Confirmation will be sent upon receipt of payment.
  • Alterations
    Alterations to your registration must be made in writing and sent to Congrex by fax, post or e-mail.

Hotel Information

Hotel reservations can be made on the on-line registration form. The hotels are all situated in the city centre of Stockholm and the venue (Stockholm City Conference Centre, Norra Latin) is accessible with public transportation. All hotel rooms in all categories have private bath with shower or tub, telephone, television, pay-TV and breakfast facilities.

Hotels and Rates
The rates below are in SEK, per room, per night, including full breakfast buffet, tax and service. Please note that the hotel bill will be settled in Swedish Crowns (SEK), but the deposit will be paid in EUR € to Congrex. The deposit amount paid in EUR € will be converted into SEK 2 weeks prior to the Forum. This amount in SEK will be deducted from the total hotel bill.

Hotel Singel Room/ night - SEK
Double Room/ night - SEK
Deposit/ Room *
EUR €
Grand Hotel 2840 3385 375
Hotel Nordic Light 2250-2650 2250-2650 295
Sheraton Stockholm 1950-2150 2150-2350 265
Hotel Nordic Sea 1780-1980 1980-2280 255
Scandic Hotel Continental 2050 2400
270
Rica City Hotel Kungsgatan 1485-1683 1710 190
Rica City Hotel
Stockholm
1485-1683 1710 190
First Hotel Amaranten 1249-1699
1799-1949
220
Freys Hotel 1595-1695 1790 200
Hotel Lilla Rådmannen 1295 not available 150
Hotel Alexandra 995-1195 1395 160
Ramada Hotel Tegnerlunden 1150 not available 140

* Please note that this is only a deposit. If the actual cost is less than the requested deposit, we will only charge the actual cost.

Hotel accommodation will be reserved and confirmed only when Congrex has received your hotel deposit, as indicated above. The deposit will be deducted from the hotel bill when checking out of the hotel.

Congrex reserves the right to book another hotel category if the desired accommodation should be fully booked.

To ensure that the hotel reservation will be made as required, please pay the appropriate deposit upon your on-line reservation as soon as possible but no later than 8 July, 2004. After this deadline Congrex cannot guarantee a hotel room or the preferential rate. After this date accommodation requests will be confirmed according to availability.

The hotel reserves the right to charge you for all nights reserved and guaranteed on the registration form, should you check out before confirmed departure date or in case of no-show.

All reservations are handled by Congrex. Possible changes of your hotel reservation as well as cancellation must be made in writing to Congrex. Please do not contact the hotel directly.


Payment

Please indicate your name and the payment reference number 0433 on all money transfers.

Congrex will not be responsible for identifying funds transferred directly into the account when the name of the participant or invoice number is not mentioned, nor will Congrex accept charges of bank fees associated with the transfer.

Payment should be made in advance by one of the following methods:

  • The Banker’s draft should be purchased at your bank and made out in EUR to:
    ESOF 2004 c/o Congrex Sweden AB
    Box 5619
    SE-114 86 Stockholm
    Sweden
    We are not able to accept personal cheques, company cheques or Eurocheques.
  • Transfer to SEB (Skandinaviska Enskilda Banken), SE-106 40 Stockholm, Sweden, BIC/SWIFT-code: ESSESESS,
    Account no. 5501-82 147 16
    IBAN no. SE21
    in EUR to ESOF 2004 c/o Congrex Sweden AB
  • American Express, Visa or Eurocard/Mastercard may be used for all charges. Please indicate card number and expiry date on the registration form.

As from 3 weeks before the Forum, we only accept credit card as payment.

Admission to the Forum is granted only if Congrex has received the registration fee. Delegates, who have made late payments, should bring a proof of payment to the registration desk at Stockholm City Conference Centre, Norra Latin. Failure to produce this on request gives Congrex the right to charge the amount to your credit card.


Cancellations and Refunds

Cancellation of Registration
Notification of cancellation must be made in writing and sent to Congrex. Cancellation of registration will be accepted until 8 July, 2004, up to which date the total amount will be refunded less EUR 25 for administrative expenses. For cancellations made after 8 July, 2004 we regret that no refunds can be made.

Cancellation of Hotel Reservation
Notification of cancellation must be made in writing and sent to Congrex. Cancellation of any hotel reservation will be accepted until 8 July, 2004, up to which date the hotel deposit will be refunded less an administration fee of EUR 25. We regret that the hotel deposit cannot be refunded after 8 July, 2004.


Inquires

Congrex Sweden AB has been appointed the Official Conference Organiser for this event. The Congrex Group works internationally with subsidiaries in the Netherlands, the United States and Sweden as well as licensed partners throughout Europe and Latin America.

Please direct all registration, payment or hotel inquiries to Congrex at:

E-mail:
Phone: 8 459 66 00
Fax: 8 661 91 25

 

 
MORE INFORMATION
Registration Form to become a member of Euroscience, for print (PDF)
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Adress: EuroScience Open Forum 2004, c/o Swedish Research Council, SE - 103 78 STOCKHOLM
© 2002 EuroScience Open Forum 2004. All rights reserved.